Not surprisingly, a Person record represents a single individual. Person records can be grouped together into Families, can belong to Groups, can have Properties, and can be made Users of InfoCentral.

1. On left menu, find the input box just below the "People" heading
2. Enter a search string in this box, and press Enter
3. The system will return all Person records containing that search string in the first or last name.
4. Clicking on the Person's name will reveal the Person View which lists all information about that Person, including any Assigned Propeties, Assigned Groups, and Notes.

This is a wild-card search, meaning the system is looking for that sequence of characters, no matter where in the first or last name they may appear. For example, searching for "Ian" will return all People records with the first name of "Ian" or Brian" (or anything else containing the characters "ian" in that order).

Leaving the search box empty and pressing Enter will result in the dsiplay of ALL Person records in the system. This is not recommended as it will consume system resources and produce a long delay before the page is displayed.

This is information inherited from an associated Family record. People can grouped into Families. People assigned to the same Family will likely share much of the same information -- the same Address, the same Phone, the same Email, etc. In these cases, this information only needs to be entered for the Family and all People assigned to that Family will "inherit" that information, unless the Person record in question has its own information.

For example, the Smith family has four members: John, Mary, Billy, and Sally. None of the four Person records have an address, phone, or email address listed, but this information is present in the Smith Family record. When Sally Smith's Person View is displayed, the system displays the address from the Family record. It uses red text to indicate that this information has been inherited. Say that Sally goes to college, and an address for her dorm room is entered in her Person record. Since she now has her own address, that address will display in black text on her Person View.

This makes it easy to change common information for all members of a Family. For a Family of 10 Person records, changing 10 addresses every time they move invites an error to creep in somewhere. By inheriting the Family information, the address needs to be changed in only one place.

There are two ways to add a new Person:

1. From the left menu, click on "Add a New Person"
2. Complete the form
3. Press "Save" or "Save and Add." The latter will add the person and return you to an empty form to add another person, which is handy for large amounts of data entry.

However, to enter a new Family and several Person records at once which you plan to assign to that Family, use the Family Editor.

This defines the Person's role within the church. Common Classifications are Member, Guest, Regular Attender, Non-Attender, etc.

You don't. There are three methods of defining a Person's age, in decreasing order of exactness:

1. The exact birth date
2. The birth year
3. The age group

If you enter a birth date or just a birth year, the system will calculate the age group automatically (in fact, it will override any age group you set, so ignore the age group menu entirely if you have the birth date or birth year).

If you have nothing but the Person's age group, you may enter that manually.

First of all, don't.

But if you have to...

1. Filter for the desired person, and bring up their Person View.
2. Select "Delete this Record" (if this link doesn't appear, then you don't have permissions to delete records)
3. Confirm the deletion

See the Cart help topic.

See the Groups help topic.

See the Properties help topic.

See the Notes help topic.